Lots and expiry
Lots created at receiving and production, with expiry from shelf life or the supplier.
Live
Inventory Management for food makers. Every lot, where it is, when it expires.
Stock is tracked by item, location and lot. FEFO offers the soonest-expiring lot first, held stock can't be used, and counts, adjustments and waste land on the same record.
Lot and expiry on everythingFEFO by defaultPart of one record
Stock · Butter 82%Example · 22:35
Cooler 2 · 3 lotsFEFO
Lot 1987-PL · expires 2 Januse first
Lot 2209-PL · expires 12 Jan400 kg
Lot 1951-PLOn hold
Another lot needs a reason before it can be used
Valued at landed cost$7.31 / kg
What it does
Stock you can trust at 3am. By lot, by location, by date.
FEFO by default
Reservations and production take the soonest-expiring lot. Choosing another needs a reason.
Stock by location
On hand per item, location and lot, from site down to bin, chilled and frozen included.
Counts and adjustments
Cycle counts are approved before they post. Every adjustment has a reason.
Holds and quarantine
Held, quarantined, expired and returned stock is kept apart. It can't be picked or used.
Waste by lot
Write-offs logged against the lot and its cost, with trends by item and reason.
Where it sits
Inventory is the middle of the record. Every step before and after moves stock.
ReceivedProcurement
StoredInventory
UsedProduction / MES
Held or releasedQuality
ShippedDelivery
Counted or wastedInventory
Inventory Management
How it works
From the dock to the count. Three screens, one record.
07:20 · Receive
Lots arrive with dates.
- Expiry set from shelf life
- Put away to the right location
- Part held for QA if needed
Receiving · Dock 1Example · 07:20
PO-2291 · Northfield DairyReceived
Butter 82% · 40 of 42 caseslot 2209-PL
Expiryfrom shelf life · 12 Jan
Put away toCooler 2 · rack B
2 cases short · supplier invoice will be checked
Freight spread as landed cost$0.41 / kg
22:35 · Use
The floor takes the right lot.
- FEFO offers the lot
- A scan confirms or replaces it
- Held lots refused
Stock · Butter 82%Example · 22:35
Cooler 2 · 3 lotsFEFO
Lot 1987-PL · expires 2 Januse first
Lot 2209-PL · expires 12 Jan400 kg
Lot 1951-PLOn hold
Another lot needs a reason before it can be used
Valued at landed cost$7.31 / kg
16:00 · Count
Count, approve, post.
- Counted by location
- Variances approved before posting
- Waste priced at lot cost
Cycle count · Cooler 2Example · 16:00
Friday countPending approval
Butter 82% · lot 2209-PL398 kg · −2
Cream 35% · lot 1102-NF64 L · 0
Variance over 1% · a manager approves before it posts
Waste logged this week$212 at lot cost
Used by
Built for food that expires.
Questions
Inventory Management, answered.
Which barcode scanners work?
Any scanner that types into a field, USB or Bluetooth. GS1 barcodes are read automatically, and unknown barcodes wait in a queue for someone to match.
Can we track stock we hold for someone else?
Yes. Stock can belong to another party, such as a co-packing customer, and is kept under their name by lot.
How is stock valued?
At each lot's landed cost, with freight and duty spread across the lots at receiving.
Will it tell us when to reorder?
Yes. Set a minimum and maximum per item and location, and inventory alerts show what's running low.
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